We are seeking a motivated Public Relations Executive to support the day-to-day operations of the Public Relations department. The successful candidate will assist in executing communication campaigns, creating engaging content, and organising events that promote the Town Council’s initiatives and strengthen community ties.

Key Responsibilities

• Organise and execute corporate events and community engagement activities to enhance the Town Council’s presence and build connections with residents.
• Implement public education and awareness campaigns on the Town Council’s initiatives, services, and policies.
•  Identify and liaise with stakeholders, community groups, and partners to foster networks and support collaborative opportunities.
•  Draft and edit content for digital platforms, newsletters, posters, and notices. Contribute to the creation of timely, resident-focused communication materials.
• Monitor media and online coverage relevant to the Town Council. Assist with media enquiries and maintain media contact databases.
• Coordinate with vendors on branding, design, social media, publications, advertising, and printing projects to ensure quality and timely delivery.

• Assist the dept in documentation preparation and coordination relating to Tenders and Contracts in accordance with the organization policies
• Supporting the team in reviewing & drafting tender & contract documents & reports
• Preparing ad-hoc & routine approvals, minutes and Letters related to contracts
• Tabulating, collation and preparing technical data and collating of information
• Coordinate information from end user dept and reviewing and analysing data.
• Assisting to vet through submissions for correctness and completeness
• Reviewing and compiling tender reports and related documentation
• Identifies risks and liabilities in tenders and contracts
• Interface of Tender Notices for publication
• Interface and assist to follow up with Contractors on routine correspondence including pre & post tender submissions and ad-hoc documentation
• Assist in managing and provide advice in contractual matters
• Interface with internal and external parties on contract related matters where needed
• Assisting in database tracking and update.

• Process transactions accurately and efficiently
• Simple accounting / bookkeeping duties
• Issue receipts/invoice/summons, including cashiering duties
• Prepare journal entries into accounting system
• Prepare accounting statements (e.g. trial balances, P&L, inventory lists, etc
•  Issue cheque payments, process claims
• Answer residents’ queries (both inbound calls and outbound calls)
• Update system on call notes pertaining to correspondences with residents
• Assist in follow up paperwork (e.g. issue of statement of accounts, etc)
•  Liaise with banks, lawyers, etc as part of the day-to-day operational process
• Assist with daily & monthly financial closing activities
• Handle general administrative duties
• Any other duties as prescribed by the Finance Manager