Procurement and Admin Assistant
- Assist the Procurement Manager in her duties and responsibilities
- Attend to daily request for sourcing of goods and materials under his/her portfolio from end users
- Check and ensure request forms are duly signed by the authorized signatory before sending out Request for Quotations (RFQ) to approved vendors
- Ensure purchase orders are processed within specified time in line with the KPI
- Ensure that all purchasing data are accurately input into the ERP System
- Ensure execution of purchases are in accordance to Town Council’s policies
- Conduct sourcing of materials and services locally for operation in accordance to established policies and procedures
- Ensure that all standard operating procedures comply with specifications, quality standards, statutory and regulatory requirements
- Use excellent customer service skills, establish, and maintain effective working relationships with vendors
- Liaise with Finance Department to ensure accurate and timely payment of invoices, as necessary for the Group with the suppliers
- Ensure quality standards are met through administration of purchasing complaints
- Maintain copies of required procurement document for each procurement of supplies, work, and service
- Any other duties as instructed by the Procurement Manage
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