Contracts Executive
  • Assist the dept in documentation preparation and coordination relating to Tenders and Contracts in accordance with the organization policies
  • Supporting the team in drafting tender & contract documents & reports
  • Preparing ad-hoc & routine approvals, minutes and Letters related to contracts
  • Tabulating, collation and preparing technical data and collating of information
  • Coordinate information from end user dept and reviewing and analysing data
  • Assisting to vet through submissions for correctness and completeness
  • Reviewing and compiling tender reports and related documentation
  • Reviewing and checking tender and contract documents
  • Interface of Tender Notices for publication
  • Interface and assist to follow up with Contractors on routine correspondence including pre & post tender submissions and ad-hoc documentation
  • Assist in managing and provide advice in contractual matters
  • Interface with internal and external parties on contract related matters where needed
  • Assisting in database tracking and update.
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Property Officer
  • Work in a team to manage the day-to-day estate operational matters in the Division
  • Report to Property Manager of the division
  • Involve in the inspection of horticultural works, conservancy cleaning, upgrading building projects, building maintenance issues and all other estate maintenance related works
  • Manage and maintain residential and commercial properties in the division
  • Liaise with and supervise contractors
  • Attend and follow up on feedback from residents
  • Carry out enforcement actions related to common property and open space by laws
  • Prepare and maintain proper admin and paper documentation
  • Any other related duties as instructed by the Property Manager
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Customer Service Officer
  • Guide residents to make S&CC payment on e-platforms; 
  • Attend to residents on feedback matters as part of the front line customer service team; 
  • Assist in cases creation in the system; 
  • Follow up with residents on the progress of the cases that have been attended by the estate team or other department (case by case) prior closing it in the system; 
  • Liaise with other team members from other departments pertaining to the feedback or queries cases; 
  • Assist with Facilities Booking matters; 
  • House visits; 
  • Any other duties assigned by the Supervisor.
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Finance Assistant
  • Process transactions accurately and efficiently
  • Simple accounting / bookkeeping duties
  • Issue receipts/invoice/summons, including cashiering duties
  • Prepare journal entries into accounting system
  • Prepare accounting statements (e.g. trial balances, P&L, inventory lists, etc
  •  Issue cheque payments, process claims
  • Answer residents’ queries (both inbound calls and outbound calls)
  • Update system on call notes pertaining to correspondences with residents
  • Assist in follow up paperwork (e.g. issue of statement of accounts, etc)
  •  Liaise with banks, lawyers, etc as part of the day-to-day operational process
  • Assist with daily & monthly financial closing activities
  • Handle general administrative duties
  • Any other duties as prescribed by the Finance Manager
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