• Assist the dept in documentation preparation and coordination relating to Tenders and Contracts in accordance with the organization policies
• Supporting the team in reviewing & drafting tender & contract documents & reports
• Preparing ad-hoc & routine approvals, minutes and Letters related to contracts
• Tabulating, collation and preparing technical data and collating of information
• Coordinate information from end user dept and reviewing and analysing data.
• Assisting to vet through submissions for correctness and completeness
• Reviewing and compiling tender reports and related documentation
• Identifies risks and liabilities in tenders and contracts
• Interface of Tender Notices for publication
• Interface and assist to follow up with Contractors on routine correspondence including pre & post tender submissions and ad-hoc documentation
• Assist in managing and provide advice in contractual matters
• Interface with internal and external parties on contract related matters where needed
• Assisting in database tracking and update.

Job Responsibilities:

• Take charge of project works assigned by supervisor;
• Involve in planning, managing and executing project works carried out in the Town;
• Plan, manage and monitor all daily site activities closely to meet timeline. Coordinating with other teams and departments to ensure the integration of efforts to complete the project;
• Provide timely, regular updates on progress of projects;
• Ensure proper documentation and timely processing of progress claims;
• Liaise with Colleagues, Consultants, Contractors and Authorities in all matters related to the projects assigned;
• Manage contractors for the projects;
• Ensure timely completion and handover of projects;
• Any other duties as prescribed by the Management.

• Work in a team to manage the day-to-day estate operational matters in the Division
• Report to Property Manager of the division
• Involve in the inspection of horticultural works, conservancy cleaning, upgrading building projects, building maintenance issues and all other estate maintenance related works
• Manage and maintain residential and commercial properties in the division
• Liaise with and supervise contractors
• Attend and follow up on feedback from residents
• Carry out enforcement actions related to common property and open space by laws
• Prepare and maintain proper admin and paper documentation
• Any other related duties as instructed by the Property Manager

• Guide residents to make S&CC payment on e-platforms; 
• Attend to residents on feedback matters as part of the front line customer service team; 
• Assist in cases creation in the system; 
• Follow up with residents on the progress of the cases that have been attended by the estate team or other department (case by case) prior closing it in the system; 
• Liaise with other team members from other departments pertaining to the feedback or queries cases; 
• Assist with Facilities Booking matters; 
• House visits; 
• Any other duties assigned by the Supervisor.

• Process transactions accurately and efficiently
• Simple accounting / bookkeeping duties
• Issue receipts/invoice/summons, including cashiering duties
• Prepare journal entries into accounting system
• Prepare accounting statements (e.g. trial balances, P&L, inventory lists, etc
•  Issue cheque payments, process claims
• Answer residents’ queries (both inbound calls and outbound calls)
• Update system on call notes pertaining to correspondences with residents
• Assist in follow up paperwork (e.g. issue of statement of accounts, etc)
•  Liaise with banks, lawyers, etc as part of the day-to-day operational process
• Assist with daily & monthly financial closing activities
• Handle general administrative duties
• Any other duties as prescribed by the Finance Manager